Many workers often experience the guilt and frustration of not getting through their to-do list for the day. Software company, Atlassian states that the average employee is interrupted from their work 56 times a day.
Some days are unpredictable – you may have planned to work on a few tasks when a meeting might urgently require your attendance. So, through all the chaos and stresses of work life, how can you be more productive?
The answer is in our five practical ways in which you can add hours to your day.
- Create ‘priority time’. Do something that will create time for you to get things done without distractions – for instance, logging out of your email account for a few hours a day. Switching to and from your inbox can eat up a lot of time and it can lure you into replying to emails that don’t necessarily need to be actioned immediately. These focussed periods of time may turn into your most productive hours of the day.
- Take short breaks to recharge. You may actually be killing your productivity by not taking regular short breaks. It may seem like you are more productive pushing through and trying to get more done without stopping, but a short five-minute break every hour, allows you to recharge and return to the task at hand with fresh approach. Even better: try to fit a little physical activity into your routine; cardio activity can boost creativity and productivity – even if just by shifting focus.
- Automate routine tasks. Time-consuming tasks, such as scheduling shifts, answering social media queries, accounting or invoicing can take up many hours of your day, but could be streamlined. Have a look at free or affordable tools or software which can automate or simplify these routine tasks. Many tools are free, while others come at very affordable rates.
- Don’t have meetings for the sake of meeting. Meetings with no planned agenda distract staff from their work and are a drain on company productivity. However, some meetings are vital. Try to limit the amount of time that employees spend in meetings that are unplanned, not generating sales or strengthening relationships with clients.
- Proper preparation. Before you shut down your office for the day, prioritise the tasks you need to get done the next day. The next morning, you’ll be able to get started straight away. By preparing properly, you have created a plan for when and how you’ll accomplish tasks on your to-do list.
This article is a general information sheet and should not be used or relied upon as professional advice. No liability can be accepted for any errors or omissions nor for any loss or damage arising from reliance upon any information herein. Always contact your financial adviser for specific and detailed advice. Errors and omissions excepted (E&OE)